*Please confirm Party date availability with us by phone or e-mail before filling out this contract. Once you have done so, please fill out contract in full, sign, date and mail it to us with a $100 cash/check deposit or with Pay pal. If you pay with Pay Pal please include an extra $5.00 service charge and e-mail us for a Pay Pal invoice. *Deposit must arrive or be post-marked no later than 10 days before your party date.
Final Headcount: A final headcount is due three days (72 hrs) prior to party date. It is important that the Final Headcount be accurate because Buccaneer Birthdays is setting up for the specified number of guests and late notification may cause shortages of costumes, crafts, staff, and other goodies. If you realize that the headcount is higher or lower than the estimated number of attendees, you must notify Buccaneer Birthdays as soon as possible. If this is done at least three days prior to party date, Buccaneer Birthdays will attempt to accommodate you if possible (including charging or refunding for over/under).
* Remainder of payment must be made no later than 72 hours before party date by mailed cash, check or by Pay Pal. If you pay with Pay Pal please include an extra $5.00 service charge and e-mail us for a Pay Pal invoice.
*Checks are made payable to Buccaneer Birthdays. There is a $25 fee for cancelled checks.
* Cancellation/Refunds: Any party that gets canceled by the parent/host, will be refunded as follows:
1. If cancellation occurs more than four weeks before party date, deposit/payment will be refunded in full MINUS a $25 service fee.
2. If cancellation occurs less than four weeks before party date, $50 of the deposit will be refunded.
3. If cancellation occurs within 72 hours of scheduled party date, NO REFUND will occur.
Inclement weather/illness: In the case of severe weather or unforeseen circumstances/illness, Buccaneer Birthdays. reserves the right to reschedule your party. If you choose to cancel the party due to severe
weather or illness, please remember that your deposit is non-refundable. We will gladly work with you to reschedule your party for an alternate date.
Please be advised, if new invitations, are needed there will be an additional charge.
Cancellations and rescheduling: Once your party is booked and the deposit is paid, the party can only be postponed one time. Based on availability, we will gladly work with you to reserve an alternate date for your party.
Travel fee: Buccaneer Birthdays is based in West Maricopa County. Any parties locations east of 48th St. or/and north of Deer Valley will be charged .75 cents per mile thereafter.
* Price Packages are good for up to maximum 10 children.
Parties smaller than ten will be charged for the minimum of ten children.
There is an additional $15 charge per child
You will be charged according to the final count of the party so make sure your count is accurate.
Attendance of guests: Some guests may not show up to the party, even if they RSVP. Please remember that we charge according to the final guest count that you provided prior to the party, not the number of children that show up.
Siblings of guests: Our party packages cover only the guest of honor and their guests. Please include any siblings in the final guest count if you would like for them to participate in the party activities.
Late arrivals: Please advise all guests that the party will begin promptly at the scheduled time. All activities are carefully planned out, and any child arriving late may join the activities at the point that they have progressed. This is necessary to ensure the least amount of disruption to the party, and your understanding is appreciated.
Guest attire: Our parties include costumes/dress up. The children do not get undressed, and we asked that the girls come prepared wearing a leotard, bathing suit or slip to wear under their party attire. Boys wear
costumes over their clothes.. The costumes must be kept reasonably clean. Therefore Buccaneer Birthdays will ask that the kids not eat or drink while wearing the costumes.